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SCRIBE for GEAR UP

SCRIBE is a secure, web-based longitudinal data management system designed specifically for GEAR UP. Since 1999, it has supported state and partnership grants nationwide in tracking students, families, and educators, while aligning directly with the U.S. Department of Education’s Annual Performance Report (APR) and Final Performance Report (FPR) requirements.

Key Features

Comprehensive Tracking

Capture demographic, enrollment, academic, test score, attendance, discipline, service participation, FAFSA, scholarships, high school graduation, and postsecondary enrollment/persistence data.

Enter records manually or through bulk imports from Excel/CSV. SCRIBE integrates with Student Information Systems (e.g., PowerSchool and Synergy), state longitudinal systems, National Student Clearinghouse, FAFSA ISIR files, and third-party partners like Tutor.com, Student Success Agency, and SignalVine.

Flexible Data Entry & Integration

Embedded, Interactive Dashboards

Real-time, interactive data dashboards visualize enrollment, participation, and outcomes data. Subgroup analysis and drill-downs make patterns — and gaps — immediately clear.

Powerful Reporting

With over 160 built-in reports and exports, SCRIBE supports APR/FPR reporting, service monitoring, match tracking, scholarship tracking, survey analysis, and custom report development

Security and Compliance

FERPA-compliant and encrypted. Annual third-party penetration testing has confirmed zero vulnerabilities. User-level permissions and roles ensure only the right people access the right data.

SCRIBE Training and Support

Xcalibur pairs SCRIBE with comprehensive training and support:

  • On-demand learning modules via Xcalibur’s learning management system

  • A searchable knowledge base with 100+ resources

  • Help desk support with one-business-day response times

Our Partners Say

“The SCRIBE dashboards are easy to use — I like all the options and that the raw data is accessible. It makes monitoring participation simple and effective.”

— Director of Operations, State GEAR UP Grant