Xcalibur
Xcalibur fosters understanding using data among educational professionals to empower students in becoming college and career ready!
Welcome to Xcalibur!
We Create An Amazing Experience
For Your GEAR UP grant.
Xcalibur will ensure you can make data-driven decisions to maximize impact of students, build advocacy to create sustainable funding for your grant, generate your annual federal, state, and local reports, and carry out your Evaluation plan.
SCRIBE
Get started immediately with SCRIBE’s secure, FERPA complaint, real-time, and robust data management system for all of your GEAR UP collection needs!
External Evaluation
Execute your evaluation plan with delay using our strategic inquiry process and our participatory evaluation methods.
Xcalibur Conference
What We Do.
Reach Your Grant Objectives With Our Professional Solutions
For over 20 years, Xcalibur, Inc. has delivered innovative and cost-effective data management solutions for organizations, schools, districts, and states.
SCRIBE is Xcalibur’s most advanced tool for tracking and reporting student data.
SCRIBE:
- Generates the reports you need, simply and automatically
- Minimize errors and allows real-time access to check for accuracy
- Allows multiple levels of access through different privacy settings
- Makes comparing data points easier and more informative
- Plus, with SCRIBE, your data always belongs to you. Import and export data on your schedule. Enter information and see reports in real time. We give you the tools to manage your data in-house and online — Secure and accessible from anywhere
News & Updates.
From Our Blog Posts.
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From Data to Decisions: How SCRIBE-embedded Dashboards Empower GEAR UP Grants
💡 Organizations that effectively utilize data dashboards can significantly enhance their decision-making processes, leading to improved performance outcomes (Dufault et al., 2025). Did you know? A study published in the Journal of General Internal Medicine found that dashboards facilitate visualization and tracking of key metrics, thereby enhancing organizational performance. 📢 […]
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SCRIBE Embedded Data Dashboards – Coming Soon!
For years, we’ve seen how much our evaluation clients love the dashboards we create using their data. These dashboards have transformed how they understand student enrollment, participation trends, and key program outcomes. But what if you didn’t have to wait for an evaluation retreat? What if your most critical data […]
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We are Proud, Loud, and Celebrating!
This week marked National GEAR UP Week, a time when GEAR UP grants celebrate the movement of changing postsecondary education to being available and equitable for all students throughout our nation. Each year, GEAR UP grants celebrate with assemblies, workshops, and recognition of those who are moving the needle at […]
Expert People.
Meet The Leadership Team.
Jim Brown
President
Julie Jaramillo
Director of Data Insights and Evaluation
Curt Reese
CTO/Director of Technology
Testimonials.
What Our Clients Say.
Mary Callan
State Director, GEAR UP Maine
Because of their support, GEAR UP Maine has accelerated our work and has become clearly focused on which activities support our grant outcomes and the data we need to collect to show evidence of success.
Tabitha Cinowski
Program Coordinator, Indiana GEAR UP
I have never worked on a project of this magnitude and was super nervous about how to get this all in place with good policies and procedures that make sense and are easy to use. Xcalibur has done a fantastic job in helping us through this process and making us feel comfortable.
Becky Young
Data Manager, GEAR UP Maine
There is no comparison between what we have with SCRIBE and what we had with our former system. We are light-years ahead with SCRIBE!